Office Administration Manager

Job Title: Office administration Manager

Key Responsibilities
• Processing of supplier invoices & payment
• Assisting Finance & HR & IT team
• Reporting fixed asset & packing materials
• Organizing VAT report
• Managing service partners using the internal system
• Chasing up outstanding payments
• Managing office & Warehouses contract/maintenance
• General administrative work including:
-order office & WH supplies
-issue local E-tax invoice
-manage company vehicles
-manage office items
-issue/prepare employees documents such as certificate of employment and etc.
-Organize office meeting

• Other related tasks as required
-Professional Skills & Qualifications
-2~3years of equivalent experience
-Verbal and written fluency in English
-Knowledge of administrative and clerical procedures
-Knowledge of computers in Ms. Office
-Effectively communicate and interact with employees
-Highly motivated and flexible in working independently as well as in a team


Aptitude, Knowledge and Qualifications
Aptitude
• Ability to maintain confidentiality and display tact and discretion at all times
• Excellent interpersonal and communication skills
• Ability to set priorities, manage your time and workload and dependably meet strict deadlines
• Professional attitude and a willingness to support stakeholders in effectively doing their job
• Solution oriented approach to problem solving and decision making

Professional Knowledge and Skills
• Exceptional interpersonal skills and the ability to build collaborative relationships with multiple and diverse stakeholders
• Demonstrated experience in effectively leading and engaging a team (preferred)
• Well-developed administration and organisation skills with strong attention to detail
• Proficient computer skills with experience using Microsoft Office including Word, Excel, PowerPoint, Outlook, Publisher or equivalent.
• Strong written and verbal communication skills
• Cultural sensitivity and awareness

Qualifications
• Secondary education certificate, or equivalent