Business & Office administrator

Job Description

The business & office administrator will be Key Frontline, ensuring smooth running of core office functions, corporate compliance, including administrative support to a small staff team
Task & ResponsibilitiesThe business & office administrator will be scoped to facilitate efficient operations of Novozymes Korea office. Needs to cover key competence area including (but not limited to); recommending changes to local policies, procedures to improve operations, planning budgets for events, administrative scope of contracts and supplies, monitoring the safety & health concern of employees, ensure facilities in used are in compliance with both internal and external governing regulations, proactive and always thinking ahead to improve existing process and system.The candidate will perform duties to support 2 main responsibilities area; Financial & Business Administration.
Financial administrationBe the key liaison with our regional finance team, supporting their requirements for official document submission and storage and process management of the following:Local Tax office matters, Local Pension / Labor offices matters, Utilities offices, expense report compliance / invoice management, Local Authority Mails, Corporate Credit Card, Official Company Seal, Board of Investment Annual update, Board resolution / official company documents, Purchases / office consumption, effective management of office Admin budget. 
Business administrationBe the key support to Korea office, ensuring the efficient and smooth day-to-day operation of the following: - Travel agency liaison, Meeting & events, Filing & reports, Office administration, be the site Safety & health lead, general IT requirements.
Stakeholder management (internal/external):As the job entails working with local authorities and stakeholders across HQ, regions and functions, great organizational and communication skills are needed as well as a drive to continuously improve working processes. The candidate will also be working closely with regional legal team to ensure smooth administration of official documents.
Reporting line
Country manager of Novozymes Korea
Job Requirements
Basic Qualifications- Bachelor’s Degree or higher in Business Administration, accounting or related field. Experience of at least 3 years as business assistant, administrative assistant, or office admin assistant in an international set up such as (Multinational companies. - Must be Internet savvy and Proficient in MS Office (MS Excel, MS Word and MS PowerPoint). Experience in Management Systems and past interactions with local authorities is a plus.Fluent spoken and written English and local language (Korean) is required. 
Candidate profile- Excellent time management skills and the ability to prioritize work. - Must be comfortable multitasking while maintaining focus and a positive attitude and supporting a small staff team.- Attention to detail and creative problem-solving skills- Assertive & displays strong presentation of NZ Touch values
Challenges in position- The role will consist of well-defined challenges as well as undefined tasks in which you are expected to frame the problem.- This role will enable you to build on established business support and team development experience in a cross-cultural & cross-functional environment. - You are expected to be able to operate independently & with high level of mandate.- You will be challenged by a high variety of tasks and time constraints when managing a small staff team who may be connecting to you remotely due to their travel requirements. - One important aspect in being successful in this area is to work closely with the Country Manager to sufficiently understand the business needs and translate them into opportunities for continual process improvement.- You will be working with highly skilled persons in a very coaching characterized leadership culture.